Richard Harrington MP’s Privacy Policy

This privacy notice relates to the personal data processed by the Office of Richard Harrington, Member of Parliament for Watford, in relation to casework and policy queries.

Who is the Data Controller?

The Data Controller is Richard Harrington, Member of Parliament for Watford.

What does the Office do?

The office discharges the duties and functions of an elected Member of Parliament.  As part of this work, we conduct constituency casework and respond to policy queries, for which we must process personal data of our constituents.  We also manage a small, non-political mailing list for the purpose of sending Richard’s E-Newsletter.

Richard Harrington MP is also the founder of the Watford Jobs Fair and is therefore responsible for all data collected in relation to this annual event.

How do we process data?

This office processes constituents’ data under the lawful basis of public task.  In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent.

Consent can be withdrawn at any time, simply by getting in touch with the office using the details at the end of this notice.

We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will we share your data with anyone else?

If you have contacted Richard Harrington MP about a personal or policy issue, we may pass your personal data on to a third-party in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on.  Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.  When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures.

We will not share the personal information of those in receipt of our E-Newsletter or those who sign up to attend the Watford Jobs Fair.  For our newsletter, all data will be stored by Mailchimp, who are based in the USA and have certified to the Privacy Shield regime for transfers of data between the EU and United States. In relation to the jobs fair, all data is stored via Eventbrite which is also a US based company that has been certified to the Privacy Shield regime.

In any case, we will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.

For how long will you keep my personal data?

Unless specifically requested by you, our office will hold your personal data for no longer than one Parliamentary term, or five years, whichever is shorter.

Casework and policy queries are often revisited to provide the best service and representation for constituents from whom we may continue to receive correspondence.  Therefore, we feel it is reasonable for an elected representative to hold personal data for the duration of a Parliamentary term.

Following an election, we will retain personal data for a further three months, during which time constituents can contact us to ask that we retain their data.

What rights do I have to my personal data?      

At any point while we are in possession of, or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain to certain types of processing, such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why.  You have the right to complain.

 How can I contact somebody about my privacy?

You can get in touch with our office by letter, email or telephone, using the details below.

Details of the Supervisory authority are also detailed below.

Data Protector Officer contact details Supervisory authority contact details
Contact Name Richard Harrington, MP Information Commissioner’s Office
Address line 1 30 The Avenue Wycliffe House
Address line 2 Watford Water Lane
Address line 3 Hertfordshire Wilmslow
Address line 3 WD17 4NS SK9 5AF
Website: https://www.richardharrington.org.uk/

 

https://ico.org.uk/
Email:  

richard.harrington.mp.@parliament.uk

 

https://ico.org.uk/global/contact-us/email/
Telephone: 01923 296790

 

01625 545 745


Document Owner and Approval

The Data Protection Officer is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.